Data Protection Act 1998: How we use
collect and hold personal information relating to our pupils and may also
receive information about them from their previous school, local authority
and/or the Department for Education (DfE). We use this personal data to:
- support our pupils’ learning
- monitor and report on their progress
- provide appropriate pastoral care; and
- assess the quality of our services
- support a young person in their transition to a post-16 provider
of education or training.
information will include their contact details, national curriculum assessment
results, attendance information, any exclusion information, where they go after
they leave us and personal characteristics
such as their ethnic group, any special educational needs they may have as well
as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records
Service will give us the unique learner number (ULN) and may also give us
details about your learning or qualifications.
our pupils reach the age of 13, the law requires us to pass on certain
information to Worcestershire County Council who have responsibilities in
relation to the education or training of 13-19 year olds. We may also share
certain personal data relating to children aged 16 and over with post-16
education and training providers in order to secure appropriate services for
them. A parent/guardian can request that only their child’s name, address and
date of birth be passed to Worcestershire County Council by informing Mrs
Natalie Robinson. This right is transferred to the child once he/she reaches
the age 16. For more information about services for young people, please go to
our local authority website http://www.worcestershire.gov.uk/.
will not give information about our pupils to anyone without your consent
unless the law and our policies allow us to do so. If you want to receive a
copy of the information about your son/daughter that we hold, please contact:
We are required, by law, to pass some information about our pupils
to the Department for Education (DfE). This information will, in turn, then be
made available for use by the LA.
may also share pupil level personal data that we supply to them, with third
parties. This will only take place where legislation allows it to do so and it
is in compliance with the Data Protection Act 1998.
on whether DfE releases this personal data to third parties are subject to a
robust approval process and are based on a detailed assessment of who is
requesting the data, the purpose for which it is required, the level and
sensitivity of data requested and the arrangements in place to store and handle
the data. To be granted access to pupil level data, requestors must comply with
strict terms and conditions covering the confidentiality and handling of data,
security arrangements and retention and use of the data.